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^~Simultaneously press the key combination ALT+first letter of the desired menu to display the corresponding pull- down menu. At each pull-down menu, highlight the desired selection and press ENTER, or press the corresponding letter of the desired selection.~ HELP 1 ^~This option will produce a set of back-up files for the active data files. Back-up files will have the extension ".R?B" instead of the extension ".R?F" used for the original data files. A prompt will appear to specify the destination directory for the back-up files after which the active data files will be written with the new ex- tensions. ~Select this option to change the working directory. The current data file will be released resulting in no active data file. ~This option may be used to extract a folder from the cur- rent data file in order to begin a new data file. This may be desireable once the current data file becomes full. After extracting the folder, an option will be pre- sented to update the current data file by removing all records in the extracted folder. This updated data file may then be saved by specifying so at the subsequent prompt. If the option of saving the updated data files is accepted, the existing data files will be overwritten with the newly modified data files. The original data files may only be restored from a set of back-up files. ~This option will display the folders associated with each data file and may be useful in locating the data file containing a particular folder prior to any operation. Following the use of this option, there will be no active data file. Any subsequent operation will therefore begin with the prompt to specify a data file. ~Select this option to load an existing data file or to change from the current or active data file to another existing data file. To begin adding records to a new data file, choose 'Add' from the RECORDS pull-down menu. ~This option will restore a set of data files from an existing set of back-up files. After releasing the cur- rent data files, a prompt will appear to specify the source directory of the back-up files after which the file for restoration may be selected. The back-up files (*.R?B) of the specified file will be copied to the data files (*.R?F) on the working directory overwriting any existing files. These files will then be read into memory to become the active data file. ~This option will display the status of the current data file - number of records, authors, keywords, sources, and folders. ~Goodbye.~ HELP 2 8 ^~Select this option to add records to a new or existing data file. If a non-existent name is entered at the prompt for a filename, a new data file will be created. ~This option may be used to delete records from the data file. Whenever a record is deleted, the auxiliary files containing authors, keywords, sources, and folders will be updated in accordance with the deleted records. These updated files will be automatically saved at the end of the deletion session. ~This option may be used to edit records should changes be necessary. Changes will act locally and affect only the particular record in question. Upon completion of editing and exiting from the edit routine, the updated data files will be saved automatically. ~This routine may be used to import records from an ASCII file into a data file. Records will not be automatically imported into the active data file, but rather a prompt will appear to specify the data file. Records in the ASCII file must contain the required number of fields which must be in the order outlined in the manual. The format for each entry must conform to the entry formats discussed in the manual to ensure proper operation of the bibliographic formatting routines in ReFile Plus. If no entry exists in the folder field in the ASCII file, a prompt will appear to specify a folder for the imported record. ~This option may be used to print the entire citation for multiple records. Records to be printed are specified by means of the search routine following which, 3x5, 4x6, or 8.5x11 size formats may be selected for printing. Depend- ing on the size selected, space limitations may prevent printing the entire entry for the title, source, editor, or publisher. ~This option will permit the listing of records on the screen by one of several methods. All records may be selected and scrolled one at a time on the screen, or an individual record may be specified and listed, or a group of records may be selected from the results of a search procedure. Once a record has been listed, a label or an index card or a summary sheet may be printed. Labels con- tain the folder, document number, and either the authors or keywords. An index card contains the entire citation and may be printed in a 3"x5" or 4"x6" format. A summary sheet also contains the entire record and is printed on an 8.5"x11" page. ~Labels for multiple records may be printed with this op- tion. The search routine is used to select records for which labels are required after which the labels are printed without interruption. ~This routine will export selected records to a delimited ASCII file. A search must first be conducted to specify which records are to be exported. From the display of the search results, all the records or specific records may be marked for export. Once the search routine is exited, the option to export the selected records will be pre- sented. Following specification of a field delimiter and separator, a prompt will appear to specify the fields and the order in which they are to be exported after which exportation will ocurr. Exported records will not be deleted from the data files. ~Select this option to conduct a search for records in the current data file. A search may be conducted based on the author, date, source, keyword, or folder using various combinations of AND, OR, NOT, and ONLY. Alternatively, all records may be selected if so desired.~ HELP 3 ^~Select this routine to edit a particular author, keyword, source/editor/publisher or folder name. Changes to any of these items act globally and will affect all records which contain the altered item. ~Select this option to display on the screen all authors, keywords, sources, or folders in the current data file. ~Select this option to print a listing of all authors, keywords, sources, or folders in the current data file. ~Choose whether or not to save records which have been im- ported to this point. Choosing not to save imported rec- ords will restore the data files to their original state prior to importing records.~ HELP 4 ^~~~~~~~ HELP 5 ^~Enter a drive/path to serve as a working directory. ReFile will search this directory for any required files and will store any new files on this directory. ~The specified directory does not exist. Choose whether or not to create a new directory. ~Enter the destination drive/path to which the back-up files are to be written. Data files will be copied from the working directory to the specified directory. ~Enter the source drive/path from which the back-up files are to be restored. Data files on the working directory will be overwritten by the back-up files from thesource directory.~ HELP 6 2 ^~Enter the author surname and initials separately in the appropriate field. The surname should be entered using the proper case, without punctuation. If necessary, enter "Jr." after a surname as " Jr". The TAB, SHIFT-TAB, and UP/DOWN keys may be used to move from field to field. The BACKSPACE, INS, DEL and cursor keys may be used to edit an entry. The combined surname and initials are limited to 20 characters. The abbreviation for an organization should be entered in the initials field. Pressing ENTER will complete the authors entry and proceed to the next field. At a prompt, press the PAGE UP or PAGE DOWN key or the spacebar followed by a letter to display a list of existing authors from which an entry may be selected. ~Enter the total number of authors associated with the reference if the number is greater than 3. This prompt will only occur if 3 authors have been entered. For less than 3 authors, it will be assumed that the total number is equal to the number entered. ~Enter the title of the article using the proper case and punctuation. The total number of characters is limited to 200. ~Enter the source of the article up to 200 characters using the proper case and punctuation. At the prompt, the PAGE UP or PAGE DOWN key or the spacebar followed by a letter may be used to display a list of existing sources. The PAGE UP, PAGE DOWN, and cursor keys may be used to highlight a source after which, the ENTER key may be pressed to accept the entry. If an entry is accepted from the existing list, the editor and publisher will auto- matically be entered. They may however be edited to cre- ate a new source entry. ~Enter the editor associated with the source up to 200 characters. Do not enter any indication of editor such as Ed. or Editor. Use the proper punctuation and case. ~Enter the publisher associated with the source up to 200 characters, using the proper case and punctuation. ~Enter the year of publication of the article. ~Enter the volume of the source of the article, up to 10 characters long. Do not enter any indication of volume such as v. or Vol. ~Enter the issue of the source of the article up to 20 characters long. This field will be printed exactly as entered during production of a bibliographic listing and, therefore, is a suitable field in which to enter a report number or designation. ~Enter the page number of the article, preferrably as a range of pages separated by a hyphen as xxxx-xxxx. Each individual page number may be up to 4 characters long. ~Enter appropriate keywords to characterize the article for retrieval during a subsequent search. Each keyword may be up to 20 characters long. Press the PAGE UP or PAGE DOWN key or the spacebar followed by a letter to display a list of existing keywords. Highlighting a key- word and pressing ENTER will accept the keyword as an entry. Any combination of printable characters may be used to form a keyword. ~Enter the name or acronym of the folder in which the article will be physically stored. Press the PAGE UP or PAGE DOWN key or the spacebar followed by a letter to display a list of existing folders. If an existing folder is selected, the folder comments will automatically be entered. In addition, a document number will automatical- ly be assigned to the article. Press F10 to accept the completed entry. ~Enter a comment to describe the contents of the folder. The comment may be up to 50 characters in length. Press F10 to accept the completed entry. ~This is the first article to be entered into the speci- fied folder in this particular data file. If this folder is a continuation of a folder in another data file, enter the next consecutive number so that all articles in the folder will be numbered contiguously. Alternatively, you may start a new folder beginning with paper number 1, however the folder should be given a different name or acronym so that the combination of folder name and doc- ument number represents a unique identifier for each art- icle. ~Enter the folder name or press the PAGE UP or PAGE DOWN key to display a list of existing folders and select the desired item by highlighting it and pressing ENTER.~ HELP 7 14 ENTRY/EDIT FORM ^~Select this option to begin a new search, cancelling any previous search that was in progress. A search may in- volve up to 15 separate parameters connected by OR or AND, and modifed by NOT or ONLY. The entire list of re- cords will be searched, with those matching the specified parameter being collected into a selected list. ~This option will continue a search with AND the next search parameter. The use of AND will cause the select- ed list to be searched, with those records which do not match the specified parameter being eliminated from the list. At the point of selection of the search parameter, after highlighting the desired item, one of three choices may be made. Pressing ENTER will specify the highlighted item. Pressing <N> for NOT will search the selected list for all records which do NOT contain the selected item. Pressing <O> for ONLY will search the selected list for all records which contain ONLY the specified item. ~This option will continue a search with OR the next parameter. The use of OR will cause the original or en- tire list of records to be searched with those records matching the specified parameter being appended to the existing selected list. At the point of selection of the search parameter, after highlighting the desired item, one of three choices may be made. Pressing ENTER will specify the highlighted item. Pressing <N> for NOT will search the original list for all records which do NOT contain the selected item. Pressing <O> for ONLY will search the original list for all records which contain ONLY the specified item. ~This option will display a list of the search param- eters which have been used in the current search. Dis- playing a list of parameters will not interrupt or af- fect the search results. Up to 15 search parameters may be used in a single search session. ~This option will display the results of the search pro- cedure to the current point. All records which match the specified search parameters will be compiled into a se- lected list and displayed on the screen. The display will consist of the folder name, document number, and abbrev- iated title. Displaying the search results will not af- fect the search procedure. ~This option will print the search results consisting of folder name, document number, and complete title. ~This option will permit cancellation of the most recent search parameter and restoration of the selected list to its previous state. Repeated use of this option will successively cancel the latest search parameter and re- store the selected search list to its previous state. ~Selecting Exit will terminate the current search pro- cedure and return to the menu from which the search was originated. All search results will be lost once the search routine is exited.~ HELP 8 SEARCH MENU ^~This option will permit entry of a new record to the cur- rent data file. Upon selection, an entry form will appear to accept entry of the new record. ~This option will cancel all records which have been added in the current entry session. ~This option will list and permit editing the most recent entry in the current entry session. From the listing, a label may be printed if so desired. ~Return to the RECORDS menu.~ HELP 9 ENTRY MENU ^~This routine will display a listing of the appropriate auxiliary file.~ HELP 10 DISPLAY MENU ^~This routine may be used to edit the selected auxiliary data file. Any item may be altered, or replaced by an en- tirely new item. Some care must be exercised whenever an item is replaced by an entirely new entry since all re- cords which involve the original item will now be associ- ated with the newly modified item.~ HELP 11 EDIT AUXILIARY FILE ^~Select YES to pause between pages if single sheets of paper are being used. This will permit feeding a new sheet before printing continues. If continuous formfeed paper is being used, there is no need to pause between pages.~ HELP 12 PAUSE MESSAGE ^~This routine will print a listing of the specified aux- iliary file on the selected printer.~ HELP 13 PRINT MENU ^~Select this option to list the complete entry for all records in the data file. ~Select this option to conduct a search and subsequently select items to be listed from the display of search re- sults. From the record listing, a choice may be made to print a label displaying the folder, document number, and either the authors or keywords. ~Select this option to list an individual record. The en- try to be listed will be selected by specification of the folder and document number. From the listing display, a choice may be made to print a label displaying the fold- er, document number, and either the authors or keywords. ~This option will return to the RECORDS menu.~ HELP 14 LIST MENU ^~Select this option to edit a record entry. The record to be modified will be selected by specifying the folder and document number. ~Select this option to conduct a search and subsequently edit selected records. From the display of the search results, a particular record may be chosen for editing. Multiple records may be edited from the display of search results. ~Select this option to cancel all modifications made dur- ing the current editing session, regardless of whether they were made by modifying a single record or by using the search routine. ~This option will return to the RECORDS menu.~ HELP 15 EDIT RECORD MENU ^~Select the item to be modified from the menu listing. Once modification of an item has been completed, this menu will reappear at which time another item may be se- lected or editing may be terminated. Pressing ESCAPE will cancel all modifications to the entry in question. If it has been decided to modify the authors, keywords, source, or folder, the previous entries will be marked on the display of the corresponding items when a new entry is selected from an existing list.~ HELP 16 MODIFY CHOICES ^~~ HELP 17 PUNCTUATION MENU ^~~ HELP 18 PRINT FORMAT MENU ^~~ HELP 19 ASCII PRINT DIFFERENCES ^~~ HELP 20 UNFORMATTED REFERENCE FILE ^~~~~~~~~~~ HELP 21 REFERENCE MENU ^~~ HELP 22 REFERENCE INDICATOR ^~~ HELP 23 WRITE/APPEND MESSAGE ^~Select YES to overwrite an existing file.~ HELP 24 OVERWRITE ^~Select the item on which to base the sort. Choosing date/ author or date/source will use the year as the primary sort field and the author or source as the secondary sort field.~ HELP 25 ^~Use this option to enable or disable an alarm which will sound at any time that an incorrect entry is made or at any time that a file is about to be overwritten. Disab- ling the alarm will not affect the display of error mes- sages whenever an error occurs. The selection may be saved as a default in the configuration file. ~Use this option to select the display mode in which you wish ReFile to operate. The selection may be saved as a default in the configuration file. ~Use this option to select the printer to which you wish to direct the output if more than one printer was instal- led. The selection may be saved as a default in the con- figuration file.~ HELP 26 ^~Select this option to delete a single record by specify- ing the folder and document number of the record. ~Select this option to search for records and select rec- ords to be deleted from the display of search results. ~Select this option to cancel all deletions in the cur- rent session regardless of whether single records have been deleted or whether the search routine has been used to delete records. ~This option will return to the RECORDS menu.~ HELP 27 DELETE MENU ^~Use the cursor keys (UP, DOWN, LEFT, RIGHT) to highlight the desired item and press ENTER to select it. The HOME and END keys may be used to move to the first or last items on a page. The PAGE UP and PAGE DOWN keys may be used move from page to page through the list. The CTRL- HOME and CTRL-END key combinations may be used to move to the absolute beginning or end of the list. Pressing the spacebar followed by a letter will jump to the first item beginning with the specified letter. Press ESCAPE to cancel and return to the previous menu.~ HELP 28 ^~Enter the number of lines/page to be printed or press ENTER to default to 56. This will print 56 lines on a standard 66 line 8.5"x11" page. Entering 0 will eliminate all form feeds and print continuously. A minimum of 5 lines is necessary to allow for printing of headings, etc.~ HELP 29 ^~Enter a year for which to search in the document records. Specifying a first year only will search for that single year. Specifying both a first and last year will search for the range of years inclusive of the first and last years.~ HELP 30 ^~Enter the number of the document to be processed. ~ ~Enter a filename without an extension for the appropriate file. Whenever a red or highlighted arrow appears at the prompt, pressing the PAGE UP or PAGE DOWN keys will dis- play a list of existing files from which the desired file may be selected by highlighting it and pressing ENTER. Alternatively, pressing the spacebar followed by a letter will jump to a display highlighting the first file begin- ning with the entered letter from which a selection may then be made. ~Enter a new folder name, comment, and/or initial paper number for the folder to be modified. Pressing the ALT+E keys simultaneously will display the current entries to permit editing the present entry. Note that altering the folder name or initial paper number will require renaming or renumbering all papers in the folder. ~ ~ ~Choosing to restore a set of data files from a backup set will release all data in the current active file, copy the appropriate .R?B files to the corresponding .R?F files, and read data from the newly restored .R?F files. ~Select the item to be printed on a label, together with the folder name and document number. The selection will override the default specification and remain in effect throughout the current label printing session. ~Choose whether or not to print a label consisting of the folder name, document number, and either the authors or keywords. Labels will be printed on 1"x3.5" single roll labels.~ HELP 31 ^~Selecting this option will print a listing of the search parameters which have been used to generate the search results. ~Select the parameter for which to search the list of records. At the beginning of a search, the entire list of records will be searched for the specified parameter. Matching records will be compiled into a selected list. Continuing a search with OR will search the original or entire list of records and append matching records to the selected list. Continuing a search with AND will search the selected list and eliminate those records which do not match the specified parameter. ~ ~ ~ ~ ~ HELP 32 ^~~~~~~~~~~ HELP 33 ^~~~~~~~~~~ HELP 34 ^~ ~Choose whether or not to backup the active data files. Each file will be copied to a corresponding *.R?B file. If a set of backup files already exists, they will be overwritten with the new set of backup files. ~Select this option to print a test label consisting of a label outline for purposes of alignment. Printing a test label may be repeated by continuing to select 'Yes' until the alignment is correct at which point selecting 'No' will terminate the test label routine. ~Choose whether or not to save the active data files as *.R?F files. Saving the data files will overwrite the set of existing files. ~Pressing ALT+E will duplicate the source, editor and pub- lisher for purposes of editing if minor changes are re- quired. Alternatively, an entirely new source or editor or publisher may be entered. This new source will be as- signed to all records for which the old source was ap- plicable. The TAB, SHIFT-TAB, and cursor movement keys in addition to the INS and DEL keys may be used to move from field to field and to edit the entries. ~Pressing ALT+E will duplicate the author entry if it is desired to edit the existing entry. Alternatively, a new author may be entered with the proviso that it will be assigned to all records containing the old entry. Entries in the initials field will automatically be capitalized. ~Pressing ALT+E will duplicate the keyword entry if it is desired to edit the existing entry. Alternatively, a new keyword may be entered with the proviso that it will be assigned to all records containing the old entry.~ HELP 35 ^~The specified data files already exist. Choose whether or not to overwrite the existing data files with the extrac- ted data or specify a new data file. ~Choose whether or not to update the active data file by removing all extracted records and authors, keywords, and sources associated solely with the extracted records. The extracted folder will also be removed from the active data file. ~The active data file has been updated by removing all ex- tracted records and associated authors, keywords, sources and the folder. Choose whether or not to save the updated records by overwriting the existing data files. ~The specified ASCII text file already exists. Choose whe- ther or not to overwrite it with the exported records or specify another text file. ~Use the search routine to select specific records for ex- port. From the display of the search results, all the re- cords or individually selected records may be specified for export. ~Choose whether or not to export all records selected by the search procedure. ~Select the printer to which all output should be direct- ed. Printer 1 is connected to LPT1, printer 2 is connect- ed to LPT2. After specifying a printer, the selection may be saved as the default option in the configuration file, otherwise the selection may only be in effect for the current session. ~Choose whether to enable or disable the alarm which sounds at any time that an incorrect response is entered. The selected option may be saved as a default each time ReFile is executed. ~Choose the desired display mode and, if desired, save the selection as a default option in the configuration file. ~Specify the items to be exported to the ASCII file in the order in which they are to appear in each record. Items may be specified individually, or pressing ALT-E will duplicate the list of items in the order shown on the menu. The list may then be accepted or edited as desired.~ HELP 36 ^~Use this option to specify a single record for printing. ~Use the search routine to select specific records for printing. From the display of the search results, all the records or individually selected records may be specified for printing. ~This option will print all records selected from the dis- play of search results. ~This option will return to the MAIN MENU. ~Choose whether or not to print all records selected by the search procedure. ~Choose the format in which to print the citation listing. The possibilities include a 3"x5" card, a 4"x6" card, or a regular 8.5"x11" page. ~An outline of a 3"x5" card or a 4"x6" card may be printed for purposes of alignment. Once this option is declined, printing of the selected records will commence. ~ ~Choose "Yes" to confirm the selected action, choose "No" to cancel.~ HELP 37